TAC recommends five CBTA standard project agreements to CVTA; members press VDOT for design‑build schedule

The Central Virginia Transportation Authority Technical Advisory Committee on an informational motion recommended that the full authority approve five draft standard project agreements (SPAs) that allow reimbursement of regional CBTA funds for transportation projects.

The recommendation covers five projects included in prior CVTA allocation rounds: CBTA 34 (I‑95/Route 10 interchange phase 2 in Chesterfield), CBTA 49 (Route 288 southbound auxiliary lane in Goochland), CBTA 50 (Route 250/Route 288 interchange improvements in Goochland), CBTA 54 (I‑64 Exit 211 interchange in New Kent) and CBTA 60 (US‑60/Virginia 13 intersection improvements in Powhatan). Chet, the staff presenter, told the committee these agreements "need to be executed before any reimbursement process can be begun" and that VDOT is asking the authority to approve signature of the draft SPAs at the full authority meeting on Aug. 22; the finance committee will also review the agreements this week.

Committee members raised two recurring concerns. First, several members pressed for a more complete schedule for the Exit 211 I‑64 interchange project, which recently received approval to proceed as a design‑build delivery. Amy, a TAC member, said the schedule column for that SPA showed most dates as "to be determined" and asked why the project lacked the specific milestone dates that appear for other SPAs. Larry, answering for project management, said design‑build approval was recent and the project management office is building the full design‑build schedule; he said the main design‑build milestones are already reflected and VDOT will populate the interim dates once the PMO finalizes them. VDOT staff also said quarterly schedule updates will be posted, with the next update expected in September or early October.

Second, Amy noted a discrepancy in the committed funding number for one project and read two figures she had in her notes. Chet confirmed that the amount included in the allocation plan is the figure VDOT is using and that VDOT has adjusted its records accordingly; he said that allocation‑plan amount should be used going forward as the CVTA commitment.

The committee voted, by voice, to recommend that the full authority approve the draft SPAs as presented. A TAC member made the motion and Chesa seconded; the chair called the voice vote and the motion passed with no nays or abstentions recorded. Staff will forward the recommendation to the full authority and the finance committee for their respective actions.

The SPAs are a prerequisite to reimbursement: once executed, localities or VDOT can submit reimbursement requests with supporting documentation under the SPA process. Several members asked that VDOT and staff add or confirm schedule fields in the member portal and that VDOT provide monthly status updates and draw requests as part of the locally administered agreement for projects where VDOT administers construction on behalf of a locality.

The CVTA chair and staff emphasized that this action was a recommendation to the full authority; final approval, funding commitment timing and reimbursement will be handled through the full‑authority vote and the finance committee's reimbursement sign‑off procedures.