Rio Rancho awards multi-vendor pool for on-demand general contracting (19 firms)
June 24, 2025 | RIO RANCHO PUBLIC SCHOOLS, School Districts, New Mexico
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The Rio Rancho Public Schools Board of Education voted June 23 to approve a multiple-award request-for-proposals that establishes a pool of 19 pre-qualified general contracting firms to provide on-demand construction, renovation, maintenance and emergency services.
Michael Madrid, director of purchasing and chief procurement officer, said the pool approach lets the district solicit quotes from a subset (typically three to five) of qualified firms for specific scopes of work. He said each individual project will be capped at $1 million; projects above that threshold will be solicited separately. "By establishing a pool of qualified contractors, we'll initiate what's called an RFQ, which is a request for quotation. We'll pick anywhere from 3 to 5 contractors to compete against each other," Madrid said.
The recommended firms include local and regional contractors with prior K-12 experience; the list presented to trustees contained 19 names. District staff said roughly half of the recommended firms have worked with the district before and that the approach is intended to reduce delays when individual contractors are unavailable.
Vote: Board member Jeff Morgan moved to approve the multiple-award RFP recommendation; the motion was seconded and the board approved the awards.
Why it matters: Trustees said a larger pool will help the district respond faster to urgent repairs and schedule routine projects without waiting for a single vendor to become available. The procurement sets out a two-step process: pre-qualification via this RFP, then task-specific quotes among a rotating subset of vendors.
Michael Madrid, director of purchasing and chief procurement officer, said the pool approach lets the district solicit quotes from a subset (typically three to five) of qualified firms for specific scopes of work. He said each individual project will be capped at $1 million; projects above that threshold will be solicited separately. "By establishing a pool of qualified contractors, we'll initiate what's called an RFQ, which is a request for quotation. We'll pick anywhere from 3 to 5 contractors to compete against each other," Madrid said.
The recommended firms include local and regional contractors with prior K-12 experience; the list presented to trustees contained 19 names. District staff said roughly half of the recommended firms have worked with the district before and that the approach is intended to reduce delays when individual contractors are unavailable.
Vote: Board member Jeff Morgan moved to approve the multiple-award RFP recommendation; the motion was seconded and the board approved the awards.
Why it matters: Trustees said a larger pool will help the district respond faster to urgent repairs and schedule routine projects without waiting for a single vendor to become available. The procurement sets out a two-step process: pre-qualification via this RFP, then task-specific quotes among a rotating subset of vendors.
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