Subcommittee to meet twice yearly plus as‑needed; members prefer pre‑ and post‑school‑year timing

The subcommittee agreed on a meeting cadence for 2025 that keeps two regular meetings — one near the start of the school year and one near the end — and to convene additional meetings on an as‑needed basis.
The scheduling decision matters because it sets the forum and cadence for city–school coordination on topics such as crosswalks, SRO staffing and development impacts.
Staff outlined options for meeting frequency: twice a year (beginning and end of school year), once a year plus as needed, or purely as needed. Several members favored two meetings spaced roughly six months apart with the option to cancel if no items are pending. Members suggested timing the second meeting in late April or May to allow staff to report on the school year’s end‑of‑year activities. The committee also preferred keeping the meeting time at 2:00 p.m. unless members request otherwise.
The subcommittee adopted a practical approach: schedule two regular meetings (beginning and end of school year) and use as‑needed meetings for time‑sensitive issues. Staff will publish the calendar and circulate dates to school and city stakeholders.