Committee asks for hours-based FTE analysis rather than budgeted headcount

Staff presented a draft personnel/FTE summary intended for the budget book and said the table will show budgeted positions by department for 2024'2027. Committee members said budgeted headcounts can mislead if positions sit vacant and recommended an hours-based historical FTE analysis using the timekeeping system to divide total hours by 2,080.

"This is broken out by the departments to show the position titles that we're currently using in which positions are filled," the presenter said. Staff cautioned that producing actuals would require selecting a specific reporting period and manual extraction because the financial software's HR component focuses on payroll and benefits rather than onboarding and position tracking.

The committee asked finance to attempt total-hours exports from timekeeping and to provide an alternative table showing historical actual FTEs and overtime-adjusted calculations for review during budget preparations.