Key West adopts AI use policy, city attorney warns on training and records safeguards

The City Commission unanimously approved an artificial intelligence policy directing staff to adopt controlled, closed‑loop AI tools for municipal work and to require training and records retention for officials who use those systems.

"Any software that we use is only gonna be pursuant to the paid software authorized by the city of Key West," the city attorney said during the discussion, stressing the importance of using approved enterprise tools and preserving public records created by or with the help of AI.

Commissioners had asked for guardrails and training for elected officials and advisory boards; staff and legal counsel said the policy mandates approved platforms, adds contractual protections with vendors for data retention and advised including training so users understand AI limits and record‑keeping responsibilities.

The commission approved the policy on a roll‑call vote. Staff said they will incorporate the policy into training materials and return with implementation steps for departments and boards.