Staff outline plan to revise Tree Guide, add boulevard-tree section ahead of October proofing

Bryan, a staff member, described a process to update the Pierre Tree Guide using the existing PDF: cross out text to be removed, number requested changes, and submit replacement wording in a Word document so the publisher can track edits. The board agreed to add a new boulevard-tree section; Bryan said the October meeting should include a proof-stage version but that the team has been slowed by a lack of publishing software and difficulty getting responses from the publisher.

Jeff, a staff member, instructed the team to follow that process rather than editing the PDF directly so the publisher can identify revisions. The minutes direct Bryan and the team to complete the marked PDF and the boulevard-tree addition and then send materials to Jeff for proofing and final approval before printing. Because there was no quorum, the board did not vote on or formally approve the minutes or the revisions at this session; the process is recorded as a follow-up task.