Tennis-court lighting contract rejected; city will rebid

Staff reported the city could not award the tennis-court lighting contract because it received only one bid and that bid was "not fully responsive to all the things we asked for in the bid." Under the city's procurement rules, a single nonresponsive bid precludes negotiation and requires the project to be re-advertised. The presenter said the lighting work and associated $40,000 estimate have been pushed into next fiscal year to allow time to rebid.

A council member asked what could be done to improve contractor response; staff said they would rebid and also reach out to other sports lighting firms and the one initial bidder to ensure future submissions meet solicitation requirements. The project remains funded in the CIP for next year pending successful procurement.