Subcommittee to use weekly updates, digital forms and more frequent meetings during session

Subcommittee members agreed to a communications and meeting cadence designed to keep the board informed during the legislative session and speed subcommittee review of flagged bills.

Amelia Thibo proposed weekly updates to all board members and more detailed draft rubric items sent directly to subcommittee members. On tools, Thibo or staff said, "We do have Smart Sheet. I could also look into Microsoft forms," as a way to collect alignment notes and speed compilation.

The subcommittee discussed meeting frequency leading into and during session: monthly full‑board briefings off session, two subcommittee meetings per month in the run‑up, and biweekly meetings during session with the option of brief weekly check‑ins if needed. Members acknowledged capacity constraints but said a modernized digital workflow could reduce meeting time and speed decisions.

The subcommittee passed a motion to present the digitized draft process and rubric to the full board; staff were directed to prepare materials and test digital forms for subcommittee use before session.