Mayville staff propose Laserfiche scanning, accept $12,000 cyber grant and note alder pay resolution

City staff outlined the City Hall budget and highlighted a proposal to adopt a digital-records retention system such as Laserfiche to scan and index back-room records and to provide a public-facing portal for ease of records requests. Staff noted an awarded reimbursement cyber security grant worth approximately $12,000 to fund IT security upgrades and said the mayor's proposed alder pay increase will be processed by resolution to take effect by term.

Staff emphasized that some physical records will still have retention requirements but that a searchable digital system would make retrieval and public requests easier and reduce physical storage needs over time. Committee members approved recommending the City Hall budget to council and asked staff to continue work on records-retention processes and vendor selection for the digital system.