Committee refines outreach letter and plans targeted outreach to underserved advisory councils

The committee reviewed a draft outreach letter intended to (initially) invite participation, solicit entries for a county digital art map and collect ideas for potential future projects should funding appear.

S8 summarized the draft's goals, describing it as a three‑pronged (later clarified to four‑pronged) outreach: invite participation in the advisory committee, encourage community members to suggest items for the county map, solicit ideas for projects if funding becomes available, and broaden participation. One member recommended a phased approach with a narrow, concrete first ask — for instance, asking recipients to name one to five people who might engage — to improve response rates.

Members emphasized avoiding overpromising given limited county staff and absent a formalized review process. The committee agreed it would route the draft through planning staff and, if appropriate, ask Planning director Greg to clarify parameters for committee outreach. Committee members also asked that the map link and technical materials be included with the outreach.