Committee endorses QR sign-ups and standard photo-release for events

Committee members discussed improving volunteer recruitment by using a QR code at events to collect names and emails for follow-up. The group agreed that a simple digital sign-up would reduce paperwork and provide an easy way to build an outreach list.

Members also discussed photography at events and agreed it is prudent to have a release form for people who may be photographed. A staff member said the town has boilerplate language that could be used for OctoberFest and future events. “Hey, may we take your picture? We might be posting it on the internet,” a member suggested as a simple consent prompt to accompany photography at public events.

The committee agreed to coordinate with staff to secure the release language and to publicize the QR sign-up in event materials and on the town website.