IT briefs committee on failing TriCaster; members favor keeping livestreams but defer replacement

IT staff informed the operations committee that the TriCaster used for livestreaming meetings has hardware problems that likely cannot be fixed by spare parts. Staff proposed patching the system to run for one year on Windows 11 as a stopgap or replacing the unit with new AV equipment in a summer project.

"If we want to continue to livestream board meetings, committee meetings, then we would need new equipment and this work would take place next summer," the IT staff member said. Committee members said livestreaming supports transparency; one member called livecasting "very important" and another proposed the option of recording meetings and broadcasting them on a schedule rather than streaming live to save costs. IT said if the district stopped live streaming the immediate equipment cost would go away, and that replacing the full AV system would be a much larger (and more expensive) undertaking.

The committee agreed to hold the item and ask staff to return with cost updates; IT requested a decision by June 2027 to preserve summer implementation options.